Job Description
POSITION: Business Office Assistant
REPORTS TO: Executive Director
FLSA: Hourly
OUR MISSION: We are united in our mission to offer seniors an elevated way of life, where comfort, connection, and joy thrive.
POSITION SUMMARY: The Business Office Assistant is responsible for overseeing the general administration of the human resource and accounting control systems, functions, and procedures for the property.
ESSENTIAL JOB FUNCTIONS: - Supports the mission, vision, and goals of the organization, upholding and promoting company culture and vision.
- Consistently and accurately maintains accurate records of A/R, A/P, payroll, admissions, discharges bank deposits, and census.
- Establishes and maintains an ongoing, positive working relationship with vendors.
- Performs monthly bill processing of resident's responsible party.
- Performs routine collection efforts on accounts. Tracks resident account process and supervises collection of data to support claim.
- Greet visitors seeking information about the property.
- Performs clerical duties for property staff as directed by supervisor.
- Answers telephones, record, and channel information.
- Makes timely bank deposits and posts to resident invoices.
- Posts medical, central, and incontinent supply charges to resident accounts.
- Reviews and approves accounts payable timely in accordance with established processes.
- Maintains and audits all financial records and accounts receivable software/records.
- Supervises timely submission of payroll from time clock.
- Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files.
- Oversee recruiting, maintaining job postings, reviewing applicants on a weekly basis.
- Managing onboarding and ensuring new hires have completed all Relias trainings prior to moving their departments.
- Assists with the admission of new residents, discussing financial arrangements with the responsible party, and confirming admissions forms are completed.
- Verifies current business files are established and maintained on residents and employees.
- Attends training courses at community and maintains up to date monthly, quarterly, annual training through designated Learning Management System (LMS).
- Attend all required all staff meetings.
- Other duties as assigned, and which relate to the success of the community and the care, comfort, and happiness of our residents.
Requirements
QUALIFICATIONS: - One to three years related experience.
- Two (2) years' experience in long-term care preferred.
- Proven leadership and management skills in a healthcare setting.
- Excellent decision-making skills regarding finance and budgeting.
- Must have strong understanding of the English language sufficient to read and write.
PHYSICAL DEMANDS: The following physical demands are representative of those that must be met to successfully perform the essential functions of this position:
- Walk/Stand - must be able to continuously walk and stand.
- Environment Condition - must be able to perform work both inside and outside.
- Sit - sit infrequently.
- Lift - constantly 0-10 pounds, frequently 11 - 50 pounds, occasionally 51 - 100 pounds.
- Carry - constantly 0-10 pounds, frequently 11 - 50 pounds, occasionally 51 - 100 pounds.
- Push - constantly 0-10 pounds, frequently 11 - 50 pounds, occasionally 51 - 100 pounds.
- Climb - must be able to climb stairs on a frequent basis, with the opportunity to utilize the elevator as an alternate resource if available.
- Bend - must be able to bend at the waist, knees, hips, and spine on a frequent basis; may require frequently manipulating weights of 25 pounds or more.
- Squat - must be able to squat on a frequent basis to reach below the knee, may require lifting of 50 pounds or less.
- Twist or rotate - must be able to twist or rotate occasionally at the trunk, hips, knees, and neck, manipulating weights of 25 pounds or more.
- Reach- must be able to reach on a frequent basis. May occasionally reach overhead, requiring manipulation of weight of 10 pounds or less, and below waist manipulating weight of 25 pounds or more.
Salary Description
$20 - $26 Ciel Senior Living, LLC
Job Tags
Hourly pay,