Business Office Assistant Job at Ciel Senior Living, LLC, Wenatchee, WA

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  • Ciel Senior Living, LLC
  • Wenatchee, WA

Job Description

POSITION: Business Office Assistant

REPORTS TO: Executive Director

FLSA: Hourly

OUR MISSION: We are united in our mission to offer seniors an elevated way of life, where comfort, connection, and joy thrive.

POSITION SUMMARY:

The Business Office Assistant is responsible for overseeing the general administration of the human resource and accounting control systems, functions, and procedures for the property.

ESSENTIAL JOB FUNCTIONS:
  • Supports the mission, vision, and goals of the organization, upholding and promoting company culture and vision.
  • Consistently and accurately maintains accurate records of A/R, A/P, payroll, admissions, discharges bank deposits, and census.
  • Establishes and maintains an ongoing, positive working relationship with vendors.
  • Performs monthly bill processing of resident's responsible party.
  • Performs routine collection efforts on accounts. Tracks resident account process and supervises collection of data to support claim.
  • Greet visitors seeking information about the property.
  • Performs clerical duties for property staff as directed by supervisor.
  • Answers telephones, record, and channel information.
  • Makes timely bank deposits and posts to resident invoices.
  • Posts medical, central, and incontinent supply charges to resident accounts.
  • Reviews and approves accounts payable timely in accordance with established processes.
  • Maintains and audits all financial records and accounts receivable software/records.
  • Supervises timely submission of payroll from time clock.
  • Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files.
  • Oversee recruiting, maintaining job postings, reviewing applicants on a weekly basis.
  • Managing onboarding and ensuring new hires have completed all Relias trainings prior to moving their departments.
  • Assists with the admission of new residents, discussing financial arrangements with the responsible party, and confirming admissions forms are completed.
  • Verifies current business files are established and maintained on residents and employees.
  • Attends training courses at community and maintains up to date monthly, quarterly, annual training through designated Learning Management System (LMS).
  • Attend all required all staff meetings.
  • Other duties as assigned, and which relate to the success of the community and the care, comfort, and happiness of our residents.


Requirements

QUALIFICATIONS:
  • One to three years related experience.
  • Two (2) years' experience in long-term care preferred.
  • Proven leadership and management skills in a healthcare setting.
  • Excellent decision-making skills regarding finance and budgeting.
  • Must have strong understanding of the English language sufficient to read and write.
PHYSICAL DEMANDS:

The following physical demands are representative of those that must be met to successfully perform the essential functions of this position:
  • Walk/Stand - must be able to continuously walk and stand.
  • Environment Condition - must be able to perform work both inside and outside.
  • Sit - sit infrequently.
  • Lift - constantly 0-10 pounds, frequently 11 - 50 pounds, occasionally 51 - 100 pounds.
  • Carry - constantly 0-10 pounds, frequently 11 - 50 pounds, occasionally 51 - 100 pounds.
  • Push - constantly 0-10 pounds, frequently 11 - 50 pounds, occasionally 51 - 100 pounds.
  • Climb - must be able to climb stairs on a frequent basis, with the opportunity to utilize the elevator as an alternate resource if available.
  • Bend - must be able to bend at the waist, knees, hips, and spine on a frequent basis; may require frequently manipulating weights of 25 pounds or more.
  • Squat - must be able to squat on a frequent basis to reach below the knee, may require lifting of 50 pounds or less.
  • Twist or rotate - must be able to twist or rotate occasionally at the trunk, hips, knees, and neck, manipulating weights of 25 pounds or more.
  • Reach- must be able to reach on a frequent basis. May occasionally reach overhead, requiring manipulation of weight of 10 pounds or less, and below waist manipulating weight of 25 pounds or more.


Salary Description


$20 - $26 Ciel Senior Living, LLC

Job Tags

Hourly pay,

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