Job Description

Business Unit Administrator II

The University of Louisville Student Affairs office is seeking to hire a Business Unit Administrator II. This position acts as primary liaison with other divisions and departments including Finance, Grants Management, Sponsor Program Financials and Business Operations/Workday HR; and a key managerial role with multiple departments within Student Affairs. This position is responsible for overseeing multiple divisions' financials. They will assist in training administrative key contacts of new procedures. This position is responsible in tracking revenue and expenses throughout the year. This position also prepares payment requests, requisitions, invoicing, procard reconciliation approval and divisional account reconciliations. This position requires a self-motivated individual who is very detail oriented, focused, team player, reliable and has the ability to prioritize and multitask in a busy financial department.

Role is eligible for hybrid working arrangement after probationary period has been completed.

Essential Duties and Responsibilities

• Oversee all division(s) purchasing activities, including ProCards/Travel Card transactions, create Journal Vouchers, and PeopleSoft Financials activities like travel/expense requests, payment requests, and requisitions.
• Monitor revenue and expense actuals for adherence to budget and generates budget variance reports semi-annually.
• Manage division(s) grants in conjunction with department research team, including preparation of required reports, ensuring the Principal Investigator stays on budget, and other tasks related to grant management.
• Track division(s) employee salaries, update funding sources in Workday, and initiate PETs as needed.
• Recruiting processes job postings and finalizing hires for departments.
• Provides oversight of accounts payable process and transactions.
• Provide training and guidance to division(s) staff on university, and Student Affairs policies and procedures.
• Participate in division/department meetings and special projects.
• Serve as backup to other administrative staff as well as other Unit Business Administrators.
• Other duties as assigned.

Work Hours and Location: This is a full-time position that works a 37.5-hour regular work week. The work location for this position is based on the Belknap Campus.

Preferred Qualifications

• General or fund accounting experience
• Excellent knowledge of Excel, Word
• Detail Oriented
• PeopleSoft Financials, BA4, and Workday HR/Finance
• Communication skills written and verbal

Competencies

• Knowledge of Accounting Principles
• Good communication skills - written and verbal
• Attention to Detail - organizes and maintains a system of records, ensures accuracy in documentation, follows procedures and policies; ability to take initiative, prioritize and manage time wisely.
• Work as a team player - reliability
• Flexible - Able to plan tasks if another project is more pressing

The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Employee Benefits: The University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees. Please visit the University of Louisville Benefits webpage for details.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity: The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Assistance and Accommodations: Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.

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