Job Description

JOB OBJECTIVE

The Human Resources Coordinator plays a vital role in supporting the HR department and fostering a positive employee experience. This position goes beyond traditional administrative tasks, focusing on employee engagement, HR operations, data flow, and project coordination. The HR Coordinator serves as a key point of contact for employees and external partners, requiring strong communication, organizational, and interpersonal skills. This role interacts with a diverse employee population and requires a high degree of professionalism and confidentiality.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provides comprehensive tactical and operational support to the HR department, supporting HR specialists with day-to day tasks such as entering benefit and retirement plan enrollments, leading benefit presentations, assisting with employee injury investigations, processing terminations, entering and approving PAF’s, and conducting ergonomic assessments.
• Executes HR operational workflows and processes that maintain and ensure data integrity and movement throughout relevant HR systems and tools.
• Maintains accurate and up-to-date HR records, including personnel files, meal waivers, and other relevant documentation. Ensures compliance with data privacy regulations.
• Manages the HRIS system, including data entry for new hires, generating reports, and ensuring data integrity.
• Responds to employment verification requests.
• Manages HR-related vendor relationships, including placing supply orders and processing invoices.
• Processes continued education requests for the HR unit.
• Support development and maintenance of HR process documentation and workflows.
• Coordinates and Executes assigned employee engagement initiatives and events, including recognition programs, holiday celebrations, wellness activities, and team-building events.
• Participates actively in the Engagement Committee and Events sub-committee. Supports and Implements strategies to enhance employee morale and create a positive work environment.
• Serves as a one of the primary points of contact for employee inquiries regarding HR policies, benefits, and procedures.
• Escalates complex issues to the appropriate HR staff or management.
• Prepares presentations, analyzes company data, and retrieves information from other departments to support the CHRO and HR projects
• Generates and distributes monthly and quarterly HR reports, including key metrics and analysis.
• Supports internal and external communication related to HR initiatives and programs.
• Coordinates special projects as assigned by the HR Manager, such as benefits open enrollment, policy updates, or HR system implementations.
• Manages project timelines, resources, and communication to ensure successful project completion.
• Processes and distributes mail and faxes.
• Maintains the confidentiality of HR information.
• Provides excellent customer service to employees, vendors, and other stakeholders.
• Performs other duties as assigned.

Education, Experience, and Qualifications

• Bachelor's degree in Human Resources Management, Business Administration, or a related field preferred.
• Three (3) to Five (5) years of experience in a human resources environment with a focus in HR operations and project coordination.
• SHRM-CP or other HR certification preferred.
• Experience with event coordination preferred
• Strong knowledge of state and federal employment laws and regulations.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent verbal and written communication skills, including presentation and facilitation skills.
• Strong interpersonal skills and the ability to build rapport with employees at all levels.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.
• Bilingual in Spanish preferred.

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