Job Description

Position Summary:

We are seeking a highly organized and detail-oriented Senior Coordinator to join our Sponsorship Operations team. This role will support the execution, fulfillment, and operational management of brand sponsorships across live events, with a strong focus on delivering exceptional onsite experiences. The ideal candidate thrives in fast-paced environments, communicates clearly across teams and clients, and has a passion for music, live events, or agency work.

Key Responsibilities:

Sponsorship Fulfillment:

• Track event activities and ensure all sponsor benefits and deliverables are fulfilled accurately and on time.
• Support onsite brand activations, ensuring alignment with contractual obligations and brand standards.

Event Coordination:

• Coordinate on-site operations during events, including setup, logistics, credentialing, and vendor management.
• Serve as a primary onsite contact for sponsors, vendors, and internal production teams.
• Troubleshoot and solve onsite issues to ensure a seamless sponsor experience.

Relationship Management:

• Maintain and nurture positive relationships with sponsors through proactive communication and follow-up.
• Address sponsor needs and resolve issues quickly and professionally, both pre-event and onsite.

Data & Process Management:

• Track sponsorship data and deliverables pre-, during, and post-event.
• Support reporting and analytics efforts by gathering metrics, partner feedback, and documentation for post-event recaps.
• Maintain organized tracking documents, asset inventories, and production schedules.

Financial Management:

• Assist with sponsorship budgeting, including tracking expenses, and managing invoicing and payment reconciliation.
• Ensure accurate financial record-keeping tied to sponsorship deliverables and costs.

Collaboration:

• Partner closely with sales, marketing, event production, creative, and operations teams to ensure smooth execution of sponsorship activities.
• Support internal meetings, timelines, and action item follow-ups to drive project success.

Qualifications:

• 2–4 years of experience in sponsorship operations, event production, experiential marketing, or a related field.
• Live event experience (music festivals, sports events, large-scale activations) is highly preferred; agency experience is a strong plus.
• Exceptional organizational skills with high attention to detail and follow-through.
• Ability to manage multiple priorities and projects under tight deadlines.
• Strong interpersonal and communication skills; client-facing experience is a plus.
• Willingness to travel and work flexible hours including weekends, nights, and holidays during event periods.
• Proficient with Microsoft Office Suite (Excel, PowerPoint) and familiar with project management platforms (e.g., Click Up, Asana, Airtable).
• Comfortable working in fast-paced, high-pressure environments.

Preferred Experience:

• Background in the music, live entertainment, or experiential marketing industries.
• Knowledge of sponsorship contracts and brand activation processes.
• Experience supporting high-profile clients and working in high-pressure, live-event environments.

Why Join PTC?

You'll be working at the intersection of music, culture, and brand storytelling. PTC produces high-energy, high-impact events across the most sought after destination in the world—and our sponsors are a big part of that. If you’re someone who thrives in fast-paced environments and loves making things happen behind the scenes, we’d love to meet you.

Job Tags

Similar Jobs